Old Tech, Big Bills: Is Your Firm Feeling the Pinch?

Law firms, like any business, face financial pressures, and it’s natural for senior partners to focus on controlling costs and protecting revenue. But putting off important investments, like IT upgrades or practice management software, can end up costing more in the long run. Sticking with outdated or inefficient technology may feel like saving money today, but it can create hidden expenses, slow down your team, and limit growth. By embracing the right tools, your firm can work more efficiently, reduce stress, and unlock opportunities for long-term success.

Here are five ways old technology is holding your firm back—and costing you money.

1. IT costs: Outdated software often lacks support from the provider. For instance, Microsoft ended support for Windows 10 in October 2025. Without official updates or patches, IT teams are forced to rely on temporary workarounds to resolve issues, which can drive up support costs. 

1. The Price of Aging Hardware: Servers age, and storage space eventually runs out—these are just the realities of on-premises hardware. Replacing servers and expanding storage can quickly become expensive. With the Keyhouse365 Cloud solution, however, you no longer need to worry about server lifespans or running out of space. 

1. Scaling Without Limits: Older systems can quickly struggle as your law firm grows. Bringing new staff on board shouldn’t slow down your system or hold back your team’s performance. The right technology should make growth seamless, not stressful.

1. Slow Systems, High Costs: Older, unsupported technology simply can’t match the automation and integration capabilities of modern systems. Manual processes disrupt workflow, forcing solicitors to spend valuable billable time on repetitive tasks that a good practice management system could handle automatically. 
2. The Price of Risk: If technology is no longer supported—or not properly supported by the developer—firms may stop receiving critical security updates, leaving them vulnerable to cyberattacks. In addition, data backup, disaster recovery, and business continuity become major concerns. 

From our interactive webinar series, we learned that many law firms and solicitors are cognizant that they aren’t always the most open to change and often lack a clear plan for future technology. While expense is commonly cited as the reason for holding back, in reality, clinging to aging technology can end up costing more over time. Outdated systems and hardware carry serious risks—servers can fail, cyberattacks become more likely, and multiple components may need replacement all at once, which can potentially bring your firm to a standstill. At the same time, competitors leveraging modern technology are adopting new ways of working, expanding their reach, and leaving less-adaptable firms behind.

It’s time to take a step back and look at the bigger picture. As the saying goes, “A stitch in time saves nine”—and keeping both your hardware and software up to date is exactly what that means for your firm’s efficiency, security, and growth.

If you want to learn more about how to take the next step with your Case Management System, call us now on 01 290 2222.